Last updated: 23 September 2026

1. Who we are

This Privacy Notice explains how Simon Frazer Limited (“we”, “us”, “our”) collects, uses and protects your personal information when you register for and attend Data Pulse.

We are the data controller for the personal information described in this notice.

Company: Simon Frazer Limited

Registered Address: C/O Xeinadin South Essex Ltd The Rivendell Centre, White Horse Lane, Maldon, England, CM9 5QP

Email: simon@simonfrazer.com

If you have any questions about this Privacy Notice or how we use your personal information, please contact us using the details above.

2. What information we collect

Depending on your interaction with us, we may collect:

  • Name
  • Email address
  • Company or organisation
  • Job title (if provided)
  • Ticket and booking information
  • Payment confirmation (payments are processed by Eventbrite or other payment providers, we do not receive your full payment card details)
  • Dietary requirements
  • Accessibility requirements
  • Communications you send us
  • Photographs or video footage taken during the event

Providing dietary or accessibility information is entirely optional.

3. How we collect your information

We collect personal information when you:

  • Register for the conference through Eventbrite
  • Contact us by email or through our website
  • Attend the conference
  • Subscribe to updates about future events
  • Speak with us during or after the conference

4. Why we use your information

We use your personal information to:

  • Process your registration
  • Communicate important event information
  • Manage attendance
  • Provide catering and accommodate accessibility requirements
  • Respond to enquiries
  • Improve future events
  • Meet our legal and accounting obligations
  • Send information about future conferences where you have asked us to do so

5. Our lawful basis for processing

Under the UK GDPR, we rely on the following lawful bases:

Contract

To process your booking, provide your ticket, communicate about the event and manage your attendance.

Legal obligation

To comply with legal and financial record-keeping requirements.

Legitimate interests

To organise and improve our conferences, manage attendee relationships and maintain the security of our events.

Consent

Where you have chosen to:

  • Receive marketing communications about future events.
  • Provide dietary or accessibility information where required for your attendance.
  • Agree to share your contact details with sponsors (if applicable).

You may withdraw your consent at any time.

6. Special category information

If you provide dietary requirements or accessibility information, we will only use this information to support your attendance at the event.

We limit access to this information to those who need it and delete it once it is no longer required.

7. Sharing your information

We may share your information with trusted service providers who help us run the conference, including:

  • Eventbrite (registration platform)
  • Payment providers
  • Email communication providers
  • Venue staff where necessary for event management
  • Catering providers where dietary information is required

We only share the minimum information necessary.

We will not sell your personal information.

We will not share your contact details with conference sponsors unless you have explicitly agreed for us to do so.

8. International transfers

Some of our service providers may process personal information outside the United Kingdom.

Where this happens, appropriate safeguards will be in place to protect your information, such as the use of approved contractual clauses or adequacy regulations.

9. How long we keep your information

We retain information only for as long as necessary.

Typical retention periods are:

  • Registration records: up to 12 months after the event
  • Dietary and accessibility information: deleted within one month after the event
  • Marketing preferences: until you unsubscribe
  • Financial records: retained for up to six years to comply with legal and tax obligations

10. Photography and video

Photography and video recording may take place during the conference for promotional and reporting purposes.

If you do not wish to appear in photographs or recordings, please inform a member of the organising team when you arrive and we will make reasonable efforts to accommodate your request.

11. Your rights

Under the UK GDPR, you have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of your information
  • Restrict or object to certain processing
  • Request a copy of your information in a portable format where applicable
  • Withdraw consent where processing relies on consent

To exercise any of these rights, please contact us using the details above.

12. Complaints

If you are unhappy with how we have handled your personal information, please contact us first so we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office (ICO).

Information Commissioner’s Office

Website: https://ico.org.uk/

Telephone: 0303 123 1113

13. Changes to this Privacy Notice

We may update this Privacy Notice from time to time.

The latest version will always be available on our conference website and will include the date of the most recent update.